KIMPTON TENNIS CLUB
ANNUAL GENERAL MEETING
THURSDAY 17th NOVEMBER 2011
THE BOOT – 8.00 PM
- Apologies for Absence :
Alice Rutherford, Tina Lewis, David Lewis, Marc Robinson, Julie Jenner, Alan Burgess,
Cathy Burgess.
- Minutes of Previous AGM :
Adopted Andy Wilson
Seconded: Alan Smith
3. Chairman’s Report:
Pleased to see membership risen by 20% in last two years. Seven teams in Summer Datchworth League of which 2 were promoted with no demotions. Thanks to David Lewis for all his work organising.
The Courts were inspected by DOE who said courts 1 and 2 had become slippery due to painting which had smoothed the surface preventing drainage. Court 3 cracking due to moisture being drawn away by nearby trees which has also caused a fence post to fall away slightly. Cracking may correct itself with rain. Courts should last a couple of years before resurfacing unless they become dangerously slippery. Spray now to kill the moss and again in the spring with a power wash after. Three proposals for re-surfacing – stick with hard courts or include a carpet court of which there are two qualities – prices £10,000 ; £13,000 and £15,000 per court. Email out to members for views on surfaces.
Mark to test a new bulb in one of the floodlights on court 3 – if better than existing then the remainder will be replaced at a cost of £25 each.
Likely expenditure over the next few years approximately £40,000. Currently we have in the region of £18,500 in the bank. We therefore need to continue to fundraise and research grants.
It was suggested during the meeting that the club should look at the benefits of re-joining the LTA.
The clubhouse is now 25 years old and may need upgrading/replacing. A proposal has been suggested by the Cricket Club to re-build a joint clubhouse. At this point the meeting moved to point 6. Norman Sharpe.
6. Norman was concerned that members should be kept fully informed of any proposals involving the tennis club and under the Rules & Regulations any such proposal should be tabled at an AGM. Priority is to resurface courts and replace lights on court 3. With regard to the clubhouse Norman felt that 99% of the time the clubhouse was only used to drop off bags, and use the toilets. Only needed for tournaments about 4 times a year. Unnecessary to spend a large amount of money building a new one. In his experience sharing with other clubs does not work – examples, the water sharing with cricket club, netball club. He felt the cricket club would use a joint facility every weekend. There would be an uncertain commitment for the future. What would happen if the cricket club loses members and can’t afford to pay it’s share. Safer to be independent. The following commented:
Tim Worboys – The ground rules for a clubhouse share should be decided and put to members to make a decision.
Duncan Reed – move forward looking at other expenditure such as 4th court, wall.
Sadie Homer – Look at grants, share build costs but divide space for each club.
Kathy Emms – Tewin recently joined two clubs – ask them how it is working.
Alan Smith – No mandate for committee to enter into discussions without members being aware.
Mark advised that at present there wasn’t anything to present to the members.
A proposal should be submitted by the Cricket Club approved by its own Committee first.
It was agreed that before any discussion in the future an email would go out to all members to keep them informed.
- Chairman’s Report Continued :
Mark thanked the Committee Members for all their hard work: Abbie and Peter for coaching and Abbie particularly for carrying out the coaching admin. Andy for maintaining the website, Janet for quietly working her socks off in the background, Jackie for her work as Membership Secretary, the Social Committee ladies for fundraising and social ideas, Chris Dillon for his work on the on-line booking system and as tournament organiser, Michael Butterworth for all his work over the last 5 years as Treasurer and Alan and Margaret Smith for their tireless work looking after the clubhouse.
- Treasurer’s Report :
Income up this year from £6,767 to £8,115 mainly due to the profits from the Summer Party and also Kate Buckenham’s Boules evening (with thanks to Kate). Figure for coaching does not show the actual amount of £950 – a review regarding Abbie’s hiring of courts due. Datchworth match fees up now we have 7 teams (however 3 teams have not yet submitted their fees). Income from lights nearly offsets the electricity bill. The main expenditure was £1,260 spent on court cleaning. £18,500 in bank up from £12,200.
Thanks were given to Keith Haynes for auditing the accounts again and Keith confirmed he would carry out the job again in 2012.
Sadie thanked the club for supporting the Macmillan event at Bride Hall which raised nearly £10,000 over the weekend.
Interest rates low and therefore funds have been left in the current account. Duncan Reed suggested some of the money was deposited elsewhere with better interest. Ie Post Office.
Accounts Adopted Andy Wilson
Account Seconded Peter Yeoman
- Election of Officers :
Chairman : Mark Klimek is standing down but no volunteers stepped forward.
Treasuer : Michael Butterwoth standing down and David Robbins volunteered.
Proposed : Janet Butterworth
Seconded : Kathy Emms
Membership Secretary : Jackie Worboys
Proposed : Duncan Reed
Seconded : Sallie Wilson
The remainder of the Committee will stay as it is other than Chris Dillon who is standing down as Tournaments organiser – replaced by Mike Newman.
Proposed : Chris Dillon
Seconded: Kevin Sharp
7. Any Other Business:
Alan Smith asked for members when picnicking not to put their food etc in the clubhouse bins, but to take their rubbish home to prevent attracting vermin and making the clubhouse smell. Kathy Emms pointed out that rubbish was also often left on the courts.
Alan Smith thanked Mark for all his hard work as Chairman for the last 2 years.
Abbie asked what had happened to her Player of the Year Awards – check with David Lewis.
Tim Worboys asked if Life Membership was any benefit to the club and should it be dropped. This would have to be raised at the next AGM.
The idea was raised of a 100 or 200 club.
MEETING CLOSED
Present
Chairman & Committee Members:
Mark Klimek, Michael Butterworth, Jackie Worboys, Andy Wilson, Janet Butterworth, Abbie Crawley, Chris Dillon.
Members:
Barbara Weeks
Norman Sharpe
Caroline Sharpe
Mike Newman
Sadie Homer
David Robbins
Alan Smith
Margaret Smith
Tim Worboys
Kevin Horan
Laurel Horan
James Hartley
Duncan Reed
Dave Hibbert
Kathy Emms
Kevin Sharp
Sallie Wilson
Jim Cardy
Peter Yeoman
Stuart Bozier
Keith Haynes
Denise Klimek
Sue Barfoot
Allan Barfoot
Tony Berti